How to password-protect your email messages
Do you ever wish that your emails are extra secure, so that they cannot be opened by just anyone?
Whether you’re sending private messages with sensitive or private information, or you just want to make sure no one else sees what’s going on on the other side than the recipient, it’s time to password protect your emails.
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What does protecting an email with a password mean?
Password protecting an email involves setting a password or passphrase to prevent unauthorized access to the email. This usually includes encrypting the contents of the email with the password so that anyone who tries to access the email without the correct password cannot read the contents.
Encryption locks the content of the email so that the intended recipients are the only ones who can read the email.
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Hackers often prey on standard or unsecured email using tools that can intercept and read email looking for personal information such as credit card numbers and identifiable names to collect.
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How to send a password protected email with Gmail
You can send messages and attachments using Gmail confidential mode to protect sensitive information from unauthorized access. You can use confidential mode to set an expiration date for messages or revoke access at any time. Recipients of the confidential message have forwarding, copying, printing, and downloading options.
These are the steps to follow:
1. On your computer, go to Gmail
3. Click at the bottom right of the window Enable confidential mode (which looks like a lock)
4. Set one expiration date and access code. These settings affect both the message text and any attachments:
- If you choose ‘No SMS passcode’, recipients using the Gmail app can access it directly. Recipients who don’t use Gmail will receive an access code by email
- If you choose ‘SMS access code’, recipients receive an access code by SMS. Be sure to enter the recipient’s phone number, not your own.
5. Click To rescue
6. Then compose your email and add the email address of the person you are sending it to and push to steer.
If you use Gmail with a work or school account, you may need to contact your administrator to see if you can use confidential mode.
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How to send a password protected email using Outlook on your PC
You can use the built-in encryption feature that comes with Microsoft 365 Outlook.
These are the steps to follow:
1. If you are a Microsoft 365 subscriber, open Microsoft Outlook and click “New e-mail” to create a new message
2. In the “Options” tab, click “Encrypt” in the “Tags” section
3. If you want to protect the email with a password, click “Set Permissions” and select “Encrypt Only”
4. Click “OK” and then click “To steer” to send the email.
Remark: When the recipient receives the email, they must enter the password you set to view the message. Please note that the recipient must also use an email program that supports encryption to view the encrypted message.
In addition, the Encrypt Only feature (the option under the Encrypt button) is only enabled for subscribers (Microsoft 365 Apps for business users) that also use Exchange Online. In addition, Microsoft 365 Message Encryption is part of the Office 365 Enterprise E3 license.
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Can I send a password protected email on Yahoo or AOL?
Yahoo Mail securely sends email to the recipient in transit through Transport Layer Security, but does not password protect an email message. AOL doesn’t easily encrypt email either. That is why many people choose to use a robust third-party encryption email solution.
How to password protect your email with StartMail
As I’ve said before, StartMail is a great email provider if you’re looking for a secure and easy-to-use email service with advanced features and spam protection.
Follow these steps to send a password-protected email:
- compose an e-mail
- Turn on Encrypt in the email menu
- After you click the Send encrypted button to send your email, a “Encrypt with a password” screen will appear
- Create a password with a personal message (may be a hint about the password) and then click Send encrypted
- You will be prompted to create a password that only you and the recipient(s) know
- Your email will appear in the recipient’s inbox and contain a URL that allows them to enter your preset password and access the full email.
Important: Recipients can see the messages you’ve sent with a password for up to 28 days. Recipients’ replies to your password-protected emails are also encrypted.
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